Administrative Assistant (Woburn, MA)

Administrative Assistant


REPORTS TO: Administration Manager


Handles all reception related duties, and supports overall administration department.


  • Answers main  telephone system independently, screens calls, gives information to callers, routes calls to appropriate official and places outgoing calls.  Calls are answered before the third ring.
  • Greets visitors, ascertains nature of business and directs visitors to appropriate person.
  • Process daily mail delivery
  • Cash receipts entry (checks received)
  • Verify and mail AP checks processed in weekly check run.
  • Verify and stamp weekly ACH run.
  • Make up sales brochures and items when needed for sales group.
  • Misc.  projects when needed.
  • Send out credit references when requested.
  • Walks to shipping area to gather shipper paperwork multiple times a day.
  • Attach BOLs to orders before scanning to M2M.
  • Verify AP and AR scans in M2M for completeness.
  • Post conference room schedules daily.
  • Help set up conference room for meetings when needed.
  • Refill postage meter when needed.
  • Help with new customer credit reference processing.


  • Experience: 2-3 years reception/office related experience.  Professional communication skills, both oral and written.
  • Visual Acuity:  Accommodation as required for reading computer screens and documents.
  • Ability to:
  • Speak, read, write, and type fluent English.
  • Work on multiple tasks simultaneously while answering the telephone.
  • Use ten key calculators with speed and accuracy.
  • Prioritize workload.
  • Answer the telephone in a professional manner.
  • Greet visitors in a professional manner.


We’re 21st century artisans – utilizing state-of-the-art technology and old-world craftsmanship to provide precision metal bars, pre-production blanks, and material preparation services to companies machining high precision components for a host of industries, such as medical device and automotive – helping them achieve success through streamlined operational excellence.

At Boston Centerless, we have built an enduring character and approach to business that we call the “BC Way”. The BC Way transcends the products we sell, the markets we serve, and any of our leaders and individuals. This practice is why we come to work every day (Core Purpose) and how we choose to conduct ourselves through guiding principles (Core Values).

We strive to set an example for the manufacturing industry and continually look to improve customer experience, as well as our work environment. Within our company, we celebrate upholding our Core Values with the Golden Bar Award which is given to associates to recognize their exemplary efforts.

Our Service Vision of Raising the Bar with every Interaction, with both internal and external customers, translates our ambition of excellence in customer service through exactitude, engagement, and extraordinary attitude and experience.

Core Purpose:

To be a role model for U.S. manufacturing.

Growth ● Opportunity ● Pride ● Significance ● Secret Service ● Community


be Trustworthy ● take Initiative ● put the Team First ● demonstrate Excellence

Service Vision:

Raise the bar with every interaction.

Service Pillars:

be Exact ● be Engaged ● be Extraordinary

Boston Centerless is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, or any other legally protected status under applicable law. We are committed to providing reasonable accommodations to qualified individuals with disabilities in all aspects of the employment process. If you require assistance or accommodation to complete the application process, please contact the Human Resources team.